Just wanted to say a big thank you to Focus Venue Finder for organising the trip for us, the customers had a great time and the organisation was excellent. I am sure we will see the benefits from this in the coming months
Your Specialist Conference And Venue Finder
When you’re asked to find a venue for your latest conference, corporate event or interview day, we appreciate you want to make the process as straightforward and stress-free as possible.
That’s why a host of busy procurement professionals and personal assistants trust Focus Venue Finders for a tailored, personal and totally managed professional venue finding solution. Through our many years in the venue finding business we have built up relationships with many hotels and suppliers who offer Focus exclusive rates and prices.
Free venue finding service
From the very start of your project, as a venue finder we take the process out of your hands, giving you one expertly qualified point of contact while we source the most relevant and high quality venues for your needs. In fact we can help you with everything event related including event management, venues, catering, event services and sporting tickets. We are your one stop event shop.
How to book a venue for a conference or meeting
- Research & contact perspective venues to check on capacity, location, amenities, environmental factors
- Wait for venues to provide information.
- Contact venues again that have availability and discuss details regarding numbers, room layout, catering and rates etc
- Contact audio visual companies to check availability
- Make a site visit to the chosen venue
- Answer calls from the venues you previously contacted
- Finalise menu choices
- Check contract from the chosen venue
- Sign contract and cross your fingers
- Be on hand during the event in case of emergencies
Venue booked using Focus Venue Finders
- Contact the Focus team to discuss your event requirements
- Receive a detailed briefing of venues that fit your brief
- Accompanied site visit and a spot of lunch
- We negotiate the price, saving on average 30%
- We forward you the venue contract when we are completely happy with it
- Sit back and relax
Don’t forget its a free service.
Benefits of using the Focus team to help you find the perfect venue:
- Free venue finding service
- Savings….On average we save 30% on venue bookings for our clients
- Negotiating & buying power
- Defining your needs with a detailed briefing
- Approaching venues to negotiate the best rooms and prices
- Dealing with phone calls from prospective venues
- Compiling a list of the best venues available to you
- Finalizing arrangements including terms and conditions
- Exclusive rates on audio visual equipment
- Sporting events & tickets
- Event Catering
- Access to 160,000 Venues
- Dedicated Event Planner
Conference & Venue Finder
Case study 1
Focus was contacted by a health and safety training company to help them with their weekly training events. They were paying a number of hotel groups £35-£45 day delegate rate excluding VAT. Focus consolidated the number of hotel groups used and negotiated a rate of £25.00 day delegate rate inclusive of VAT this gave them between 44% – 57% saving per person!. Over 12 months this represented a saving of more than £150,000!
Case study 2
We have been working with an international charity for over 10 years and are still continuing to provide massive time and cost savings for them. Sometimes it’s not the obvious reduction in DDR’s and 24 hour rates that always offer the value. For many years we have used the same venue and the client didn’t want to move so we have this year achieved additional savings for the client by negotiating set up the day prior for no charge as well as upgraded breaks and complimentary overnight stays for trainers and organisers. This hadn’t been possible in years prior due to market lead business. Being in touch with market trends and changes in venue circumstances can work well for discounts on events. The venue was also happy because we have negotiated on a 3 year deal for them and the client, so everyone was happy.
Drop us a line
So if you are looking to book a small meeting for 3 or conference for 5000 give us a call and let us help you out, we not only free up your time and make your job easier, but we also ensure the whole venue finding process is well managed, hassle free – and secures the perfect venue to meet your budget and requirements.
For bespoke venue finder and event management consultancy.
Or call us on 01425 270283